EF Ultimate Break Booking Conditions
These Booking Conditions are valid for all EF Ultimate Break tours departing after October 1, 2015, and are subject to change with or without notice. For the most current Booking Conditions, visit efultimatebreak.com/bookingconditions. All tours are operated outside of the U.S. by EF Education First International Ltd., Switzerland. EF Institute for Cultural Exchange, Inc. is a marketing service provider for that company and is referred herein together with EF Education First International, Ltd. as “EF.”
I. WHAT'S INCLUDED IN THE PRICE?
• Program price based on standard rooming occupancy (see Rooming section)
• Non-refundable deposit
• Departure fees and surcharges
• Round-trip airfare, unless the land-only package is selected
• Airport transfers, unless the land-only package is selected or Special Travel Arrangements are made (see Flight Information and Special Travel Arrangements sections)
• Accommodations during tour
• A Tour Director
• Tour Director-led city orientations as specified
• Sightseeing tours and excursions led by local guides as specified
• Entrance fees as specified
• Breakfast daily
• Welcome mixer at the beginning of tour (drinks and appetizers with your group)
• Farewell group dinner and other meals as specified by the itinerary
• Transportation between cities and activities such as buses, cruises, ferries, trains or flights as specified
• Support from EF representatives abroad
• 24-hour worldwide emergency service
What does the non-refundable deposit include?
• All travelers must pay the non-refundable, non-transferable deposit upon booking in order to complete the enrollment.
• The non-refundable deposit includes:
o Processing services by EF staff to secure your space on tour
o Preliminary reservations with airlines, hotels, and other suppliers
What are departure fees and surcharges?
Departure fees and surcharges are imposed by airlines, governmental agencies and, occasionally, hotels and/or other providers or services to cover such things as federal or foreign government imposed landing fees, security fees, and energy/fuel increases.
II. WHAT'S NOT INCLUDED IN THE PRICE?
• Rooming upgrades
• Optional excursions
• Travel Protection
• Beverages, lunch, and dinner (except where specified in the itinerary)
• Transportation to free-time activities
• Customary gratuities (for your Tour Director, bus drivers and local guides)
• Any applicable baggage-handling fees imposed by the airlines (see http://www.efultimatebreak.com/baggage for complete details)
• Expenses caused by airline rescheduling, cancellations or delays caused by the airlines, bad weather or events beyond EF’s control (see Flight Information section for details)
• Passport, visa and reciprocity fees
• Fees associated with Special Travel Arrangements (See Special Travel Arrangements section)
III. PRICE VALIDITY
Based on exchange rates, airfares, fuel prices/surcharges and land costs, all prices are subject to increase prior to the time of booking. All prices are in U.S. dollars. For current pricing, please see our website.
While EF makes every effort to ensure the accuracy of its publications, it cannot be held responsible for typographical or printing errors (including prices).
IV. GROUP TRAVEL
How does group travel work?
Tours are designed for 18 to 29 year olds, as reflected in the pacing, accommodations, activities, and other aspects of the tour. We believe that all young people should have the opportunity to travel, which means we do everything we can to keep our program prices low without sacrificing quality. One of the ways we do this is by arranging group travel so that all travelers help cover the cost of transportation, tour guides, sightseeing tours, accommodations, etc. In the event of low enrollments, EF reserves the right to reschedule or cancel a tour. If this happens, EF will offer you a comparable tour and/or departure date with a sufficient number of travelers. If neither of these options is available, you are entitled to a refund of all monies paid.
What should I know about itinerary modifications?
If improvements can be made to your tour itinerary or unforeseen circumstances necessitate changes, EF reserves the right to amend your itinerary prior to your departure and while on tour. Reasons that may necessitate an itinerary change include but are not limited to: local or national holidays, special events, severe weather, road closures, or other unexpected conditions. EF will make every effort to minimize inconvenience for our travelers; however, such circumstances may require adjustments such as changing the order in which cities are visited on your itinerary, altering your length of stay in a city or country, or using an alternate airport. Other possible changes include departure, arrival or return dates. On certain days, especially holidays and special events, some tour inclusions—such as (but not limited to) historical sites, museums, castles, churches, and shops—may be closed or allow limited access. If we are unable to adjust the itinerary to accommodate for local access restrictions to attractions, we will substitute different inclusions or provide a refund for any missed activity after tour. If your enjoyment might be diminished by such minor limitations, it is your responsibility to check with the respective national tourist organizations before selecting a tour and travel date.
You will be subject to standard cancellation fees should you choose not to travel on a modified itinerary. If you wish to change the date or destination of your tour, EF must be notified by 99 days prior to departure (see Rebooking section.) After this time, additional fees will be incurred and changes may not be accepted.
When should I book my tour?
We suggest that you book as soon as possible at efultimatebreak.com because tours tend to fill up quickly and enrollments are processed on a “first-come, first-served” basis. It is recommended that you enroll with at least 99 days prior to departure; enrollments submitted after this deadline require an additional fee (see Late Enrollment section.) At the time of booking, you should provide your complete first, middle and last names and date of birth as they appear (or will appear) on your passport; this information will be used to reserve your flights and it is your responsibility to ensure accuracy If you have not yet applied for a passport, you should provide your full name and date of birth as they appear on your birth certificate.
What is the cost of a name correction?
After enrollment is complete, we strongly recommend that you review your online account to ensure that your full passport name and date of birth are reflected accurately. If you need to make any changes to this information, it is your responsibility to notify EF by 99 days before your scheduled departure. Failure to do so will result in additional airline fees, as described below, and you will be denied boarding at the airport if the name on your e-ticket does not precisely match your passport.
If you need to make any corrections to match your passport name after 99 days prior to departure, it will necessitate that we change your flight reservation, resulting in a minimum service fee of $100 up to the cost of a new published fare airline ticket. This may also result in a different flight itinerary than you were originally booked on, and/or may result in different itineraries from the rest of the group on internal flights.
After enrollment, what happens if I would like to rebook to a different tour or departure date?
For customers enrolled on tours departing prior to January 1, 2018:
If you would like to change the date or destination of your tour, you must notify EF in writing of your request by 99 days prior to the departure date for the tour on which you are presently enrolled. Your request is subject to approval based on space available for the new trip to which you would like to rebook. If you request to rebook to a tour in a different travel season,* you must pay a non-refundable $50 service fee at the time of rebooking. Once approved, your account will be adjusted to reflect the details and current price of the new tour. You are responsible for paying the full balance reflected on your updated account. EF’s standard cancellation policy will apply based on the departure date of the newly selected tour. In the event that you cancel off your newly selected tour, your cancellation fees will be the higher of the newly booked tour cancellation fee or the original tour cancellation fee at time of rebooking based on EF’s standard cancellation policy at the time of final cancellation.
*The travel season runs from Oct. 1st to Sept 30th.
For customers enrolled on tours departing January 1, 2018 and beyond:
If you would like to change the date or destination of your tour, you must notify EF in writing of your request by 99 days prior to the departure date of the tour on which you are presently enrolled. Your request is subject to approval based on space available for the new trip to which you would like to rebook.
For customers who did not purchase Travel Protection:
Once approved, your account will be adjusted to reflect the details and current price of the new tour in addition to a $50 non-refundable service fee. If you request to rebook to a tour in a different travel season,* you must pay a non-refundable $50 service fee at the time of rebooking. You are responsible for paying the full balance reflected on your updated account. EF’s standard cancellation policy will apply based on the departure date of the newly selected tour. In the event that you cancel off your newly selected tour, your cancellation fees will be the higher of the newly booked tour cancellation fee or the original tour cancellation fee at time of rebooking based on EF’s standard cancellation policy at the time of final cancellation.
For customers who purchased Travel Protection:
Once approved, your account will be adjusted to reflect the details and current price of the new tour. Because you have purchased Travel Protection, you are entitled to switch your tour up to 3 times in the current travel season without penalty. If you request to rebook to a tour in a different travel season,* you must pay a non-refundable $50 service fee at the time of rebooking. You are responsible for paying the full balance reflected on your updated account. In the event that you cancel off your newly selected tour, your cancellation fees will be the higher of the newly booked tour cancellation fee or the original tour cancellation fee at time of rebooking based on EF’s standard cancellation policy at the time of final cancellation.
*The travel season runs from Oct. 1st to Sept 30th.
VI. LATE ENROLLMENTS
Can I enroll after 99 days prior to departure?
If you enroll 98 days or fewer prior to departure, you must pay a non-refundable $125 late enrollment fee as well as any additional costs incurred to secure your late reservation with airlines, hotels, and other suppliers. Your reservation is pending while we check availability. If we are able to secure a place for you on tour, you will receive notification confirming that your reservation is complete, the $125 fee is assessed, and EF’s standard cancellation fees then apply (see Payment Plan section for guidelines and payment schedule.)
Should your reservation incur additional costs for flights and land suppliers, an EF Trip Consultant will contact you to discuss your options. If you decline to pay the additional airline/supplier fees, or if we are unable to secure your place on tour due to availability restrictions, you will receive a full refund and your pending reservation will be cancelled.
If you are booking 30 days or less prior to the scheduled departure date for your trip, you are required to pay in full at the time of booking and standard cancellation fees then apply; you are not eligible for the 48 hour risk-free period.
VII. PASSPORTS AND VISAS
Who is responsible for getting passports, visas, and other travel documents?
It is your responsibility to review entry requirements for the countries you will visit on tour, and to obtain any necessary travel documents, including a passport and any applicable visas, prior to departure. If you are unable to obtain these travel documents for any reason, EF’s standard cancellation policy will apply. Please be sure your passport is valid for at least six months after your tour ends. Non-U.S. citizens especially will need to contact the embassy and/or consulate of their destination countries to ensure they meet specific entry requirements. Remember to check the itinerary carefully for all countries that will be visited (including countries visited in transit). Visit the U.S. Department of State at travel.state.gov for further information.
VIII. TRAVEL INSURANCE
Is travel insurance coverage available?
Yes, you can protect your investment from the unexpected with the offered Travel Protection. Designed specifically with EF travelers in mind, this plan offers cancellation protection, on-tour accident and sickness coverage, and other benefits for covered reasons during the official portion of your tour. Learn more about the plan offered, period of coverage, and other terms and conditions at efultimatebreak.com/travelprotection. Travel Protection is non-refundable, and does not extend coverage for independent travel that is not part of your official tour, such as travel before or after the scheduled dates of your tour (such as Special Travel Arrangements.)
IX. FLIGHT INFORMATION
Which airlines are used by EF?
EF reserves seats with major airlines, including but not limited to Aer Lingus, Air Canada, Air France, Air New Zealand, Alitalia, American, British Airways, Copa Airlines, Delta, Iberia, Icelandair, KLM, Lan Airlines, Lufthansa, Qantas, South African Airways, Swiss, United, US Airways, Virgin Atlantic Airways and other U.S. and international carriers. Our contracts do not allow upgrades or the accrual of frequent flyer miles.
What will my flights be like?
We always do our best to provide the most direct route to your destination. In order to pass on the best overall value to our travelers, however, certain routings may not be available and we cannot guarantee non-stop or direct flights. EF cannot guarantee that you and your companions will travel on the same flights. Seat assignments are generated by the airline and will be provided upon check in. You are responsible for any baggage handling fees imposed by the airline. If a traveler is not satisfied with their flight reservation, EF’s standard cancellation fees apply.
What if I need to make changes to my flight information after it has been assigned?
Once you are ticketed, you are responsible for any costs associated with changes including but not limited to: name correction, change in gateway, routing preferences or departure time requests. These changes could result in additional costs, most often ranging from $300 in airline fees up to the full cost required to purchase a new published fare airline ticket.
Do I have to travel on all legs of my flight itinerary?
Yes, you must travel on all legs of your itinerary. If you do not travel on a portion of your flight itinerary, the remaining portions will be cancelled by the airline. If this happens, you will be responsible for purchasing a new ticket and any service fees charged by the airlines. If you miss a leg of your flight resulting in a delayed arrival, you will not be reimbursed for the missed portions of the trip.
What happens if my flight is delayed or cancelled by the airline?
EF is not responsible for airline schedule changes, personnel strikes impacting service, flight cancellations, or airline delays due to weather, mechanical requirements, capacity, or any other reason. If your flight is delayed or cancelled, it is your responsibility to work directly with the airline to get re-protected on a new itinerary as needed. Once your new flight is confirmed, you must then notify EF with your updated arrival time. If you are arriving later than your original scheduled flight, you may not be met by an EF representative at the airport. If this is the case, you will be responsible for making your own transportation arrangements from the airport to the first accommodation on your itinerary.
EF is not responsible for costs associated with a flight delay or cancellation, such as (but not limited to) hotels, meals, or additional airline charges. In the event an airline delay or cancellation causes you to miss time on tour, you will not be reimbursed for missed portions of the trip, including but not limited to accommodations, meals, excursions or sightseeing tours.
Are any airports interchangeable?
Flights to and from the following destinations may originate/end at any of the airports in that vicinity. On occasion, you may be booked on a flight itinerary returning to a different airport than the one you departed from. If you have selected one of the following interchangeable airports during your enrollment process and prefer a specific gateway of those listed below, you must communicate that preference to EF in writing up until 99 days prior to departure. Please note that EF cannot guarantee availability and additional costs may be associated to accommodate your preference, for which you are responsible. Your preference may also result in additional travel legs to your itinerary due to routing options available within our contracts with the airlines.
• New York: JFK, Newark or LaGuardia
• Washington, D.C./Baltimore: BWI, Dulles or Ronald Reagan National
• Miami: Miami or Fort Lauderdale
• Houston: George Bush Intercontinental or Hobby
When will I receive my flight itinerary?
Your flight itinerary and e-ticket number will be posted in your online account at efultimatebreak.com 30 days prior to the scheduled departure for your tour. EF will provide your itinerary only after your account has been paid in full, and after you have agreed to these Booking Conditions and Release & Agreement.
What if I want to arrange my own flights?
While it is not recommended, you can elect to make your own flight arrangements, and EF offers you the flexibility to purchase a trip “land only” (without flights.) If you select this option, you are responsible for booking your own flights arriving in time for the scheduled start of your tour as published; please review the itinerary closely as tour activities often begin on day 2 or day 3 of the itinerary as specified, based on time zone differences and travel times to said destination from your domestic home gateway.
Please note that EF handles all transportation during your tour, so any flights between cities mentioned on your itinerary are included as part of your tour package.
Transfers to and from the airport at your destination are included in the tour price for travelers who purchase flights from EF. (If you plan to make a Special Travel Arrangement, please review the Special Travel Arrangement Terms & Conditions for additional details and requirements regarding eligibility for transfers.) If you book your flights independent of EF, however, EF will not arrange airport transfers and you are responsible for arranging your own transportation to the first accommodation listed on your itinerary and back to the airport at the end of tour.
If it is necessary for EF to change or cancel your travel program in any way (see the Itinerary Modifications section), you are responsible for altering your flight plans accordingly and any costs that result from such changes or cancellations. To avoid these costs, EF recommends that you should not book your own flights or other independent travel arrangements until your trip has been confirmed at 60 days prior to departure.
X. SPECIAL TRAVEL ARRANGEMENTS
If you would like to arrive early at your destination, stay behind to explore more, or visit another city, EF can help you to customize your travel itinerary to fit your travel preferences. Requests to customize your itinerary are available for a non-refundable special travel fee of $30 plus any additional airline costs incurred. Please note that options are subject to airline availability and EF cannot accommodate requests to arrive after the scheduled start of the tour or to depart before the scheduled end of the tour. Your Special Travel Arrangement is personal travel time, without the services of a Tour Director or the company of your tour group. EF is unable to recommend or book accommodations, airport transfers, sights or transportation between cities for you during your Special Travel Arrangement. You are responsible for making all of these arrangements on your own and the associated costs. As noted in the previous section of this document, we do not advise booking your own flights or travel arrangements until your tour has been confirmed at 60 days prior to departure.
How do I submit a request for a Special Travel Arrangement?
You can request a Special Travel Arrangement online at efultimatebreak.com upon enrollment or until 99 days prior to departure through your online account. If EF can confirm your request for a Special Travel Arrangement, your online account will reflect your new travel dates and gateways in addition to a $30 non-refundable special travel fee. Should your reservation incur additional costs with the airlines, an EF Trip Consultant will contact you to discuss your options.
Special Travel Arrangement Terms & Conditions
• EF cannot guarantee that we will be able to accommodate your request for a Special Travel Arrangement. Options are subject to airline availability and additional airline costs, which are the responsibility of the traveler. In particular, if you request to fly into or out of a different international gateway, there are often costs incurred. If EF is unable to accommodate your Special Travel Arrangement request, EF’s standard cancellation fees still apply.
• EF cannot guarantee specific airlines, routings, or flight time preferences. EF also does not guarantee that you and your traveling companion(s) can be booked on the same flight itinerary. Additionally, please note that if you are traveling with a friend who has not made the exact same Special Travel Arrangement, you will most likely not be on the same flight itinerary due to your differing travel dates and/or destinations; this is to be expected even if you are traveling from the same domestic home gateway.
• If you purchase Travel Protection through EF, the plan does not provide coverage during any Special Travel Arrangement days. See efultimatebreak.com/travelprotection for official information from the insurance provider about period of coverage.
• If you book a Special Travel Arrangement and in doing so elected to alter your arrival or departure flights in any way, EF is unable to arrange airport transfers for you; you are then responsible for arranging your own transportation to the first accommodation at the beginning of tour and back to the airport at the end of tour. In order to qualify for an airport transfer at the beginning of tour, you must arrive from your domestic home gateway to your tour’s international gateway on the scheduled start date as published. To qualify for an airport transfer at the end of tour, you must depart back to your domestic gateway from your tour’s final gateway on the scheduled end date.
• It is your responsibility to review the published itinerary and to make your own arrangements to arrive in time for the first scheduled hotel overnight and tour activities, and to depart following the scheduled end date. Please review the itinerary closely as tour activities often begin on day 2 or day 3 of the itinerary as specified, based on time zone differences and travel times to said destination from your domestic home gateway.
• You must start and finish your trip at the same domestic gateway. For example, you may not fly out of Boston and return to New York.
• EF cannot arrange extended layover requests. For example, if you are flying from Paris to Los Angeles, you may not stop over in New York for two days.
• If you book your tour fewer than 99 days prior to departure, you must submit your Special Travel Arrangement request at the time of enrollment.
• It is your responsibility to review your Special Travel Arrangement for accuracy. You must submit any changes or additional requests prior to 99 days before departure. At 99 days prior to departure, all Special Travel Arrangement requests are considered final. After this point, changes to travel dates, destination cities, or any other adjustments are subject to penalties or fees determined by the airline; you are responsible for any such costs.
What type of accommodations will I be staying in?
In order to align with the interests of the young adult traveler and to provide our travelers with the best overall value, EF arranges accommodations in boutique hostels and 2-3 star hotels. All of the properties are either centrally located or are otherwise located close to public transportation for access to the city-center; EF does not guarantee that accommodations will be in the city-center. Please note that accommodations abroad may not have amenities such as elevators, air conditioning, or WiFi.
What is Standard Rooming?
Standard rooming, which is included in the price of the trip, is up to six people per room. You will be staying in twin, double, shared double, or bunk beds, with other EF travelers of the same gender from your group. Each room will have a private bathroom which is to be shared among roommates. Roommates are chosen randomly, unless a traveler requests a specific roommate; see the next section for details about submitting roommate preferences. Please note: any roommate or rooming upgrade request must be submitted no later than 60 days prior to departure.
Can I request roommates?
Yes, you can request roommates at efultimatebreak.com upon enrollment or through your online account until 60 days prior to departure.
What is Private Room Upgrade?
We offer two options for a Private Room Upgrade:
1.) You may request to be placed with a traveling companion in private rooming.
2.) You may request a single room (without a roommate.)
Both types of upgrade requests are subject to availability at all accommodations on tour, and cannot be guaranteed. All Private Room Upgrade requests must be submitted before 60 days prior to departure via your online account. Please note that certain tours do not allow for Private Room Requests due to availability constraints at the accommodations used.
What happens if my Private Room Upgrade is not approved?
When you submit a Private Room Upgrade request upon enrollment, it will automatically reflect on your account and the charges outlined below will be added. If we are unable to accommodate the request due to availability constraints (see “What is a Private Room Upgrade” section directly above), an EF Trip Consultant will contact you to discuss your options.
You can also submit a Private Room Upgrade request via your online account until 60 days prior to your departure. After you submit your request, the associated charges will be added to your account indicating that we have received it and are reviewing availability. In the event that we are unable to accommodate your upgrade preference due to availability, an EF Trip Consultant will notify you. Your account will be automatically adjusted to reflect Standard Rooming, and the upgrade costs will be removed from your account. Should you decide to cancel at this time, EF’s standard cancellation policy would apply.
What else should I know about requesting a Private Room Upgrade with a roommate?
In order to process the upgrade, it is required that both travelers submit separate requests through their online account. Rooming style for this type of upgrade will consist of either twin, double, or shared double beds.
The following additional charges apply for Private Room Upgrades with one roommate:
• $35 per accommodation night per traveler
• $75 per ferry or cruise night per traveler
What else should I know about requesting a Private Room Upgrade for a single (without a roommate)?
Rooming style will consist of either a twin or double bed. The following additional charges apply:
• $70 per hotel night
• $110 per ferry or cruise night
What are sleeping arrangements on cruises and overnight ferries?
Overnight ferries and cruises provide cabins. These contain up to six fold-out beds that come down from the wall. Private Rooming Upgrades and/or private bathrooms may not be available on overnight ferries. On rare occasions sleeping cabins on overnight ferries may not be exclusive to EF travelers and may be mixed gender.
XII. OPTIONAL EXCURSIONS
What are optional excursions?
In order to provide choice and flexibility to our travelers, EF offers these activities (for a supplemental cost) in addition to what’s already included on the itinerary. If you choose not to participate in an optional excursion, you will have free time.
Optional excursions require a minimum number of participants in order to run on tour; minimum enrollment requirements vary for each excursion and are subject to change. If your excursion is cancelled by EF on tour due to low enrollment, you will be refunded post-tour for the amount you previously paid to book that particular excursion.
When should I purchase optional excursions?
To secure a discounted price and guarantee your place on the excursion, most optional excursions need to be purchased by 30 days prior to departure. The majority of excursions can also be purchased on tour at a slightly higher price. However, exact booking deadlines for each excursion may vary and we recommend that you carefully review our website for optional excursion details. For example, there are a few optional excursions that must be purchased before tour no later than 45 days prior to your departure. Some optional excursions also have limited capacity, and reservations will be processed on a “first-come, first-served” basis. Please note that excursion prices and booking deadlines are subject to change.
Are optional excursions refundable?
As above, if EF cancels an optional excursion (due to low enrollment, for example) you will receive a full refund for the excursion after returning home from tour. To receive a refund for an excursion that you simply no longer wish to be enrolled in, you must let EF know by 30 days prior to departure or no refund will be given.
When does the tour officially start and end?
Each tour begins when your flight takes off from the departure airport, and ends when your flight lands at the return airport; please note that there is no EF representative present at domestic gateways, on flights to/from tour, or after drop-off at the airport at the end of your tour.
For those making their own flight arrangements, the tour begins upon your arrival at the first EF-arranged accommodation and ends upon departure from the last EF-arranged accommodation, according to the itinerary. The official length of an EF tour does not include Special Travel Arrangements.
What happens if EF has to cancel or modify a tour?
EF retains the right to cancel, modify or delay the tour as a result of unforeseeable events that are beyond EF’s reasonable control, including but not limited to, acts of God, war (whether declared or undeclared), terrorist activities or threats of terrorists activities, instability in a destination country, incidents of violence, public health issues or quarantine or threats of public health issues, substantial currency fluctuations, strikes, government restrictions, fire or severe weather conditions, or any other reason that makes it impossible or commercially unreasonable or impracticable in the sole opinion of EF to conduct the tour as originally contracted. If EF cancels the tour for any such reason, you will receive an EF future travel voucher for all monies paid, less the non-refundable deposit and any additional non-refundable fees. Cancellation by EF for causes described in this section shall not be a violation of its obligations to any traveler.
What if I am owed a refund?
Refunds will either be mailed via check or credited back to the card used to make the original payment. Refunds via check will be issued in the name that appears on the traveler’s account. Please allow four weeks for a refund to be executed. Refunds can only be made back to the same card or checking account used previously, and only up to the amount previously paid on that specific card or checking account. There will be a non-refundable $35 stop-payment fee for lost refund checks.
What about lost belongings?
EF is not responsible for loss of passports, airline tickets or other documents, or for loss of or damage to luggage or any other belongings. The traveler is solely responsible for all logistical and financial requirements necessary to replace lost belongings and personal documents.
What if I decide to leave a tour early?
For customers who did not purchase Travel Protection: If you decide to leave tour early due to loss of interest, sickness, or other personal reasons, you are responsible for any additional costs incurred by interrupting the tour. This includes, but is not limited to, your return flight and any other additional costs such as those associated with transportation, accommodations, and meals. You will not be reimbursed for any missed portions of the tour resulting from your interruption.
For customers who purchased Travel Protection: If you purchased travel protection and interrupt tour for a reason covered under the policy guidelines, you are eligible to submit a claim to the insurance provider for additional transportation costs and for reimbursement of unused land or water travel arrangements. Please see efultimatebreak.com/travelprotection for further details about the plan offered. All non-refundable fees, as outlined in the Cancellation Policy section, are considered Used Fees and are not eligible for reimbursement. All claims and benefits decisions are entirely at the discretion of the insurance provider.
If you purchased travel protection and need to interrupt tour for a reason not covered by the policy, EF will reimburse you for missed portions of the trip that you already paid for, including but not limited to costs associated with accommodations, meals, excursions and sightseeing tours. In these circumstances, EF will reimburse you in the form of a future travel voucher up to a maximum value of $1000, as determined by EF. The voucher is valid for one year from the day of the interruption of the tour. The voucher is intended for personal use towards a future EF Ultimate Break tour, is non-transferrable, and cannot be exchanged for cash. This benefit is not an insurance.
What if I have dietary restrictions or a food allergy?
EF recognizes that some travelers may have dietary restrictions or severe food allergies. Please make your EF Trip Consultant aware of your needs, and we will do our best to ensure that our suppliers are informed of your dietary requirements. However, we cannot guarantee that all requests will be accommodated. Travelers are responsible for making their own arrangements for all in-flight meals.
What if there is a Travel Warning issued in the destination I am traveling to?
EF will not operate any tour to a location where travel is advised against by an active U.S. Department of State Travel Warning. In the event the U.S. Department of State issues a formal Travel Warning within 60 days of your departure, stating that Americans should not travel to any location or locations included in the tour itinerary, you may change the travel dates of your current tour or work with EF to select a new tour. If the new tour has a higher price, you will be required to pay the difference as a condition of traveling.
XIV. PAYMENT PLAN TERMS & CONDITIONS
Should you choose the Automatic Payment Plan or Manual Payment Plan, the following Terms and Conditions apply.
XV. AUTOMATIC PAYMENT PLAN
• Travelers must select a payment method of either direct debit from a checking account or an ATM/debit card (card must display the Visa or MasterCard logo).
• A minimum of two automatic payments are required.
• Travelers who are not eligible for the Automatic Payment Plan must pay in full upon enrollment or enroll in the Manual Payment Plan.
• Please note: if you would like to enroll in the Automatic Payment Plan with only two scheduled payments, a non-refundable deposit of $750 is required at the time of booking.
• Travelers who choose monthly payments must choose a date between the 1st and 26th of the month on which their account will be automatically debited.
• Travelers who choose bi-weekly payments must choose a weekday Monday-Friday on which their account will be automatically debited.
• Due to weekends and holidays, EF reserves the right to debit the travelers’ account up to three days after the scheduled date.
• The Automatic Payment Plan amounts are subject to change if tour items or payments (other than the Automatic Payment Plan) are added or removed in excess of $20. All other items or payments totaling $20 or less that are added or removed will only be reflected in the final payment.
• After the Automatic Payment Plan’s final scheduled payment, any additional items are due at time of purchase. Payments will no longer be automatically deducted.
• A non-refundable $35 fee will be assessed each time a payment is returned or declined. In these cases the plan will be recalculated to have the missed payment redistributed across the remaining schedule. EF reserves the right to withdraw travelers from the plan for returns or declines in two consecutive payments. Should the final payment be returned or declined, travelers will automatically be withdrawn from the plan.
• Should the traveler opt to withdraw from the plan or is withdrawn by EF, the traveler will be enrolled in the Manual Payment Plan.
• If paying by debit card, a secondary debit card is recommended for backup in the event the primary card is declined. No fee will be assessed if the secondary card is approved. For direct debit, we do not allow a backup payment method. Unfortunately, EF is not currently able to store a backup payment method for direct debit payments.
XVII. CANCELLATION POLICY
The cancellation policy outlined below takes into consideration the costs EF incurs long before groups ever depart. Notice of cancellation from an EF tour will only be accepted from the traveler. The date of cancellation will be determined by the date on which EF receives notice.
Refunds can be issued by check to the person whose name appears on the account, or issued back to the credit card(s) used to make prior payments (up to the original amount charged per credit card account). In order to qualify for refunds in accordance with EF’s standard cancellation policy, all payments must be received on time. Non-refundable service fees will be deducted from the refund amount.
What are non-refundable service fees and charges?
Non-refundable service fees and charges include but are not limited to: enrollment deposit, travel protection, late enrollment fees, name change fees, declined credit/debit card fees, late payment fees, manual payment fees, returned check fees, and stop payment fees.
XVIII. EF’S STANDARD CANCELLATION POLICY
The full amount paid upon enrollment is refundable if you cancel in writing within 48 hours of booking the tour. After 48 hours, the deposit is non-refundable and the following standard cancellation fees apply.
If you are booking 30 days or less prior to the scheduled departure date for your trip, you are required to pay in full at the time of booking and standard cancellation fees then apply; you are not eligible for the 48 hour risk-free period.
Based on the date EF receives written notification of your cancellation, you will be refunded for monies paid minus the cancellation fee and any non-refundable fees. (See refund and non-refundable Fee description above for more details.) In addition to notifying us of your cancellation in writing, we also recommend you call so that we can best review your options.
|Days Prior to Departure||Cancellation Fee|
|30 days or less||All monies paid|
XIX. EF ULTIMATE BREAK SUPPLEMENTAL BOOKING CONDITIONS FOR ULTIMATE EARTH TOURS
The following supplemental Booking Conditions apply to travelers enrolling on an Ultimate Earth tour on or after September 1, 2017. These supplemental Booking Conditions apply in addition to, and not in lieu of, EF Ultimate Break’s Booking Conditions (available at https://www.efultimatebreak.com/BookingConditions.aspx.) In the event the terms below directly conflict with the EF Ultimate Break Booking Conditions, the terms set forth below will prevail.
EF Ultimate Break Waitlist Booking Conditions for Ultimate Earth
We will accept waitlist reservations for the Ultimate Earth tour. You will need to pay a $500 deposit in order to secure a place on the waitlist. If we are unable to confirm your reservation by February 20, 2018 , your reservation fee will be refunded in full. If we are able to confirm your reservation, you will be subject to the payment and cancellation policies outlined below. You may cancel off the waitlist at any point prior to February 20th 2018 and we will refund your $500 reservation in full.
EF Ultimate Break Payment Policy for the June 6th 2018 Ultimate Earth departure
Once you are booked, in order to secure your reservation and remain booked on the June 6th 2018 Ultimate Earth departure, the following payment conditions must be met. Failure to do so will result in cancellation from the trip and any corresponding cancellation fees:
|Amount Due||Due Date|
|Paid in Full||2/6/18|
Due to TSA security and Visa requirements you must also provide EF Ultimate Break with your name and birth date exactly as it appears on your passport and proof of possession of a Brazilian Visa (if required) by February 6th 2018. Failure to provide this information by February 6th, 2018 could result in cancellation from the trip and any corresponding cancellation fees.
This Payment Policy and the paid in full deadline supersedes all other payment terms within the Ultimate Break Booking Conditions, including Automatic Payment Plan terms.
EF Ultimate Break Cancellation Policy for the June 6th 2018 Ultimate Earth departure
The full amount paid upon enrollment is refundable if you cancel in writing within 48 hours of booking the tour. After 48 hours, the deposit is non-refundable and the following cancellation fees apply.
If you are booking after coming off the waitlist, you will be expected to pay the amount outlined in the above payment policy given the date you come off the waitlist; you are not eligible for the 48-hour risk-free period.
Based on the date EF receives written notification of your cancellation, you will be refunded for monies paid minus the cancellation fee and any non-refundable fees. (See refund and non-refundable fee description in our standard booking conditions for more details.) In addition to notifying us of your cancellation in writing, we also recommend you call so that we can best review your options.
|Days Prior to Departure||Date(s) of days prior to departure||Cancellation Fee|
|60 days or less||4/17/18 and after||All monies paid|
|200+ days||11/18/17 or earlier||$500|
XX. PROTECTION FOR YOUR PAYMENTS
Your tour money is protected in the unlikely event of EF bankruptcy, insolvency or cessation of business under our participation in the United States Tour Operators Association (USTOA) $1 Million Travelers Assistance Program. For program details and a list of its affiliates contact USTOA by mail at 275 Madison Avenue, Suite 2014, NY, NY 10016, by email at email@example.com or online at USTOA.com.
XXI. TERMS AND PROVISIONS
The terms and provisions of these Booking Conditions supersede any other warranties, representations, terms or conditions, unless they are expressly stated within a Booking Conditions Addendum or in a letter signed by an EF officer.
The tour operator for your trip is EF Education First International Ltd., Haldenstrasse 4, CH-6006, Lucerne, Switzerland, organization number CHE-109.874.655, VAT number CHE-116.325.678 MWST.
EF Institute for Cultural Exchange, Inc. is an affiliate of EF Education First International, Ltd. and acts only as a marketing services provider for that company. EF Institute for Cultural Exchange Inc. is not an agent of EF Education First International Ltd. and does not provide any goods or services for your trip. The services provided are tax-exempt with credit in accordance with Swiss Federal Law with regard to VAT Article #23.
Release & Agreement
I (or parent or guardian if enrollee is under the age of 18) am an enrollee for an EF Ultimate Break tour. By signing or electronically submitting the EF Ultimate Break Application, I understand and agree to the following:
1. I acknowledge and understand that my tour is marketed by EF Institute for Cultural Exchange, Inc., and is operated outside of the U.S. by EF Education First International, Ltd., Switzerland.
2. EF Institute for Cultural Exchange, Inc., EF Education First International Ltd., and affiliated companies, partners and any companies acting on their behalf, along with their officers, directors, employees, independent contractors, agents, and authorized representatives (collectively referred herein as “EF”) do not own or operate any entity which is to or does provide goods or services for my program, including, for example, arrangements for or ownership or control over hotels, houses, apartments or other lodging facilities, tour directors, airline, vessel, bus or other transportation companies, local ground operators, visa processing services, providers or organizers of additional excursions, food service or entertainment providers, etc. I acknowledge that all such persons and entities, specifically the Tour Director assigned to my tour, are independent contractors and not employees of or employed by EF.
3. Without limitation, EF is not responsible for any injury, loss or damage to person or property, death, delay or inconvenience in connection with the provision of any goods or services occasioned by or resulting from, but not limited to, acts of God, force majeure, acts of government, acts of war or civil unrest, insurrection or revolt, strikes or other labor activities, criminal, terrorist or threatened terrorist activities of any kind, overbooking or downgrading of accommodations, structural or other defective conditions in houses, apartments or other lodging facilities (or in any heating, plumbing, electrical or structural problem therein), mechanical or other failure of airplanes or other means of transportation or for any failure of any transportation mechanism to arrive or depart timely or safely, dangers associated with or bites from animals, insects or pests, sanitation problems, food poisoning, epidemics or the threat thereof, disease, lack of access to or quality of medical care, difficulty in evacuation in case of a medical or other emergency, or any negligent or willful act or failure to act of any third party, or for any other cause beyond the direct control of EF.
4. I agree to release EF from, and agree not to sue EF for, any and all claims, of any nature related in any manner to my participation in an EF-sponsored tour, including but not limited to, claims for negligence, breach of contract, breach of express or implied warranties, negligence or wrongful death or any statutorily based claim. I hereby unconditionally and unequivocally waive any and all claims and demands for all damages, losses, costs and expenses of any nature whatsoever (including attorneys’ fees) on account of or arising out of any and all personal injury, death, bodily injury, mental anguish, emotional distress, property or other damage that I may suffer from any cause whatsoever related in any way to my participation in any EF-sponsored tour. I further agree to release EF from any and all decisions to cancel, modify or delay the tour as a result of unforeseeable events that are beyond the reasonable control of EF, that make the tour impossible or commercially unreasonable or impracticable to conduct, or which become necessary or advisable so as to increase the quality of the tour.
5. I acknowledge and agree that this release includes and applies to activities not offered by EF on my tour that may be considered risky including, but not limited to, parasailing, paragliding, parachuting, skydiving, scuba (unless certified), and the use of motorbikes, mopeds, scooters and all-terrain vehicles (ATVs).
6. I understand that travel in other nations is not similar to travel within the United States. Programs outside the United States can involve inconvenience and risk, including, but not limited to, forces of nature, geographic and climatic conditions, different hygienic standards, infrastructure problems (including road maintenance, transportation delays and accommodation condition), civil unrest, vandalism, crime, political instability and terrorism. Medical services or facilities may not be readily available or available at all during all or part of a program and, if available, may not be equal to standards in my home country. I assume all risk of bodily injury, death, emotional trauma, property damage, inconvenience and/or loss resulting from negligence or any other acts of any and all persons or entities, however caused, including, but not limited to, those risks mentioned above. It is my intention fully to assume all of the risks of travel and participation in the program and to release the EF from any and all liabilities to the maximum extent permitted by law.
7. EF shall have no liability or responsibility for me whatsoever when I am absent from EF-supervised activities or for non-EF supervised activities, such as free time, visits to friends or relatives, Special Travel Arrangements, or during stay-ahead, stay-behind or any optional periods or activities when not escorted by a Tour Director.
8. My tour begins with the takeoff from the EF departure airport and ends upon completion of the flight back to the origination (or other arrival) airport. If I have purchased a Land-Only Package, I understand that my tour begins with my arrival at the first accommodation arranged by EF on my itinerary and ends with my departure from the final accommodation arranged by EF on my itinerary and does not include flights between cities.
9. The air carrier’s liability for loss of or damage to baggage or property, or for death or injury to person, is subject to and limited by the airlines’ contract of carriage, its tariff, the Montreal Convention or Warsaw Convention and their amendments or both.
10. EF reserves the right to refuse or cancel my registration at its sole discretion. In such event, the Standard Cancellation Policy and associated fees as outlined in the Booking Conditions apply.
11. I agree to abide by EF’s regulations and the directions of my Tour Director and EF’s personnel during my tour. These regulations includes but are not limited to prohibitions on hitchhiking, the driving or renting of any motor vehicle, possession and/or usage of drugs, overindulgent alcohol consumption, disruptive actions to the tour group, damage to hotel property, or causing or threatening to cause physical harm to another person. I understand and agree that EF may dismiss me from the tour at any time and at my sole expense for the failure to follow such rules or directions or for any other reason that EF deems in its sole discretion requires my dismissal from the tour. I understand that in the event I am dismissed from the tour for any reason, I waive the right to a refund of any part of my program price, and that EF may then send me home at my own expense. EF is not responsible for arranging my transport home.
12. I agree to abide by all local laws when abroad, including those concerning drugs and alcohol. I understand that if I abuse or disobey such laws, even unintentionally, I waive my right to a refund of any part of the program price, and EF may send me home at my own expense. I also understand that should local authorities be involved, I will be subject to the laws of the country I am visiting. Actions resulting in incarceration will result in immediate termination from the tour, and I agree to waive the right to a refund of any portion of my program price. EF is not responsible for any legal fees or arrangements.
13. If I become ill or incapacitated, EF and its employees may take any action they deem necessary for my safety and well-being, including securing medical treatment and transporting me home at my own expense. EF retains the right, in its sole discretion, to contact the Emergency Contact listed on my enrollment form with regard to health issues or any matter whatsoever that relates to my tour. These rights transcend any and all privacy regulations that may apply. In the event of a medical emergency, EF will attempt to cause appropriate treatment to be administered, and I authorize EF to do so. EF, however, makes no warranty that it will be able to cause effective (or any) emergency treatment to be administered or to be timely administered and EF will not be responsible for monitoring any health care that I may necessitate.
14. I understand and agree to abide by the time scheduled by my Tour Director for departures from itinerary locations, including city departures. Failure to be on time for a scheduled departure may result in the Tour Director and tour group leaving without me, and I will have to make my own arrangements at my own expense to reconvene with the group. EF is not responsible for arranging such transportation.
15. EF has the right to make changes in tour itineraries and departure dates, and to modify transportation arrangements, including the use of substitute airlines. In the event of such changes, refunds will be given only in accordance with the provisions of the Booking Conditions for an EF Ultimate Break tour.
16. It is my responsibility to secure the necessary travel documents (e.g., passport and visa[s]) for all locations on my tour (including locations visited during transit) unless specifically arranged for the group by EF. Failure to do so does not constitute grounds for a refund except as provided in the Standard Cancellation Policy outlined in the Booking Conditions for an EF Ultimate Break tour.
17. EF is not responsible for loss of passports, airline tickets, or other documents, or for loss of or damage to luggage or any other passenger belongings. In the case of a lost paper airline ticket or missing EF booked flight, I acknowledge that I am solely responsible for meeting the airline’s requirements (both logistical and financial) for ticket replacement.
18. I will be required to pay for any phone calls or incidental personal expenses that I incur at hotels or other accommodations, as well as for any damage I cause to hotel rooms, buses, or other property.
19. I understand and acknowledge that this tour has been designed for persons aged 18 to 29, as reflected in the pacing, content, accommodations, and other aspects of the tour.
20. This Release and Agreement and the Booking Conditions for an EF Ultimate Break tour constitute the entire agreement between EF and me with reference to the subject matter herein, and I do not rely upon any promises, inducements or agreements not herein, including but not limited to any oral statements made to me by any agents or employees of EF. This agreement may be amended or modified only in a writing signed by EF. The waiver by EF of any provision of this agreement shall in no way affect the remaining provisions of this agreement, and this agreement shall be interpreted as if such clause or provision were not contained herein.
21. This agreement and performance hereunder shall be governed in all respects, by the substantive laws of the Commonwealth of Massachusetts. In the event of any claim, dispute or proceeding arising out of my relationship with EF, or any claim which arises between the Parties, whether or not related to this agreement, the literature for the trip or the trip itself, it shall be resolved solely in courts of the Commonwealth of Massachusetts and/or the United States District Court for the District of Massachusetts.
If you application is taken over the phone, you must login into your secure account at efultimatebreak.com immediately to agree to this agreement.
Failure to agree to the Booking Conditions and Release & Agreement will result in you forfeiting your travel, and you will be subject to the Standard Cancellation Policy in EF Ultimate Break’s Booking Conditions.Copyright © 2015 EF Education First International Ltd.
Are you covered?
Many insurance plans do not provide adequate coverage for people traveling abroad.
We encourage all participants to sign up for cost-effective Travel Protection*, designed specifically to meet the needs of EF travelers. Travel Protection protects your investment prior to departure and covers your expenses should something unexpected happen during your trip. Note that the amount paid for Travel Protection is non-refundable and coverage begins as soon it's purchased.
For travelers enrolled in coverage as of February 1, 2017 view Travel Insurance Guide here.
For travelers enrolled in coverage between February 1, 2016 - January 31, 2017 click here.
For travelers enrolled in coverage between February 1, 2015 - January 31, 2016 click here.
Travel Protection is comprised of coverage for:
Texting Terms and Conditions
By submitting your phone number in the web form, you consent to received one or more automated texts at the phone number you entered in the form. Some of these automated texts may market EF Ultimate Break services to you. Unless otherwise indicated in the EF Ultimate Break advertisement, SMS text messages are compliments of EF Ultimate Break. No purchase is necessary in order to receive texts, nor is consent to any text subscription required to purchase goods or services. However, your carrier’s message and data rates may apply. For additional help, simply reply to the text message, and a Trip Consultant will respond to you as soon as possible.
To cancel your SMS subscription, text STOP in reply to a text message you receive. You may receive a subsequent message confirming your opt-out request.
You must be 15 years of age or older to use EF Ultimate Break’s SMS services.
Copyright 2015 EF Education First International LTD
Last updated on November 25, 2015.
The privacy statement discloses the privacy practices for www.efultimatebreak.com. If you have questions or concerns regarding this statement, you should contact our Customer Service Department by email.
EF Ultimate Break is committed to protecting the privacy of our online users. We would like to share our online information practices and make clear the way your information is collected and used. This notice applies to all information collected or submitted on the efultimatebreak.com website.
On our site, you can order products and materials, make payments on your account, and sign up to travel on a tour. We collect personal information from you to complete these transactions and to provide efficient, customized and meaningful experiences online. Personal information includes your name, address, email address, phone number, date of birth, emergency contact information and financial data such as credit/debit card and/or checking account numbers. We maintain the confidentiality, security, and integrity of personal information that we obtain from our users. We do not sell, rent, trade, license or otherwise disclose your specific personal information or financial information to any third parties, except when necessary to complete your order.
When visiting other websites linked from EFUltimateBreak.com, submitting personally identifiable information is subject to that site's privacy policies. This applies to any external links from our site. We encourage users to check for privacy policies of any sites that collect personally identifiable information.
We collect information about IP addresses, types of Web browsers, Internet Service Providers (ISPs), referring and exit pages, operating systems, date/time stamps, search terms, and number of clicks to analyze trends, administer the site, track users' movement, and gather demographic information. We use this information for marketing purposes to better track what products and services our customers prefer, so that we can tailor your user experience to those preferences.
We do not share the information we collect from you when completing an order with outside parties except to the extent necessary to complete your reservation.
We exercise great care in providing secure transmission of our users' financial information from their computers to our servers by using encryption technology. We use secure online forms and store all information in protected operating environments inaccessible to the public.
We may provide aggregate statistics about our customers, sales, traffic patterns, and related site information to reputable third-party vendors, but these statistics will include no personally identifying information.
EFUltimateBreak.com welcomes your questions and comments about privacy. Should you have any questions or concerns about our privacy policies, please call us at 800.766.2645 or send us an email at firstname.lastname@example.org.